How to Submit a Complete Medical Appointment Booking Request

This article guides patients on how to properly submit booking requests for medical appointments such as MRI scans at Hopitaux Robert Schuman. Providing complete and accurate information ensures faster processing and reduces the risk of delays or rescheduling.

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Step-by-Step Guide to Submitting a Booking Request

1. Use the Official Booking Form:
   Access the appointment request form via the HRS Webform to ensure your request is submitted through the correct channel. This form is designed to capture all necessary patient information.
2. Complete All Required Fields:
   Fields such as patient name, date of birth, requested scan type, referral details, and contact phone number are mandatory. Leaving any required fields blank can delay your appointment.
3. Mandatory Phone Number:
   A valid phone number is required to allow hospital staff to contact you for appointment confirmation, additional questions, or preparation instructions. This field is mandatory on the webform to avoid incomplete requests.
4. Attach Referral Documents:
   If applicable, upload or submit your physician’s referral letter with your request. This document justifies the need for the scan and ensures appropriate scheduling.
5. Specify Preferred Dates and Times:
   Including your availability helps the scheduling team find a suitable appointment slot, speeding up the confirmation process.
6. Review Before Submitting:
   Double-check all entered information for accuracy and completeness before submitting the request.
7. Confirmation and Follow-Up:
   After submission, you will receive a confirmation by email or phone. If any additional information is required, hospital staff will contact you using the phone number you provided.

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What Happens After You Submit Your Request?

• Request Verification: Staff review your submitted information and documents to verify completeness.
• Appointment Scheduling: Based on availability and priority, you will be assigned an appointment slot.
• Contact for Additional Details: If information is incomplete or clarification is needed, staff will reach out to you directly.
• Final Confirmation: You will be notified of your appointment details via your preferred contact method.

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Tips to Avoid Common Issues

• Always provide a reachable phone number. Missing phone numbers are a common cause of delayed appointments.
• Make sure your referral letter is current and clearly states the reason for your scan.
• Use the website's webform rather than email when possible, as it is tailored to capture all necessary data.
• Keep copies of your submission confirmation for your reference.

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Webform Link:
Submit your appointment booking requests through the webform: Hopitaux Robert Schuman Appointment Request Form. The form requires a phone number to ensure efficient communication.